Administrative Assistant - Health & Safety Training Programs

Job Responsibilities 

• Monitor and maintain Health, Safety, Environment and Quality (HSEQ) training and appointment records within the Oracle system
• Become well acquainted with company procedure and requirement, especially on HSEQ training and appointments
• Maintain HSEQ dashboards to support effective reporting to management
• Coordinate internal and external HSEQ training sessions, seminars and workshops for the departmental staff
• Compile, analyze and prepare regular HSEQ statistical reports
• Enhance administrative efficiency and effectiveness by streamlining work processes, digitizing records, and optimizing the use of office equipment and Company’s IT systems
• Maintain a robust filing system to manage sensitive and confidential information effectively
• Uphold internal controls and ensure compliance with relevant regulations
• Undertake additional projects and related duties as assigned by supervisor as needed

• Form 5 or above, a relevant qualification in health and safety or labor relations management is preferred.
• Minimum of 2 years of relevant experience, particularly in HSEQ training and nomination.
• Demonstrated strong interpersonal and team-building skills.
• Attentive and possesses a solid awareness of safety practices.
• Proficient in the use of MS Office applications, especially in MS Excel, MS Word, MS Form and Power BI / Power Automate (English and Chinese) would be an advantage
• Good Knowledge in HSEQ contract Documents and Employment Ordinance would be an advantage.
• Proficient in both spoken and written English and Chinese, with a basic understanding of Putonghua.

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