Administrative Officer - Banking (Up to $25k/ mth)

Job details: 
Title: Administrative Assistant
Role duration: 12 months (renewable)

Responsibilities:
Deliver efficient and high quality (i) daily department management support and (ii) executive support to leadership, and (iii) general administrative support.

Daily Department Management Support:
§ Manage finance processing and reimbursement of departmental expenses, maintenance and preparation of gift and entertainment entries in systems to meet Group requirements;
§ Arrange on/off-boarding of new team members/leavers, manage and maintain relevant records for reviewing purpose;
§ Provide general office administration support to maintain efficient and proper working environment, e.g. management of office supplies, coordinating with Facilities Management on office arrangement, liaise with internal stakeholders and external vendors to manage services subscription etc.
§ Act as the sharepoint administrator to update contents/grant access to users in a timely matter, coordinate with IT team on the management of share drive access;
§ Coordinate team activities, events, meetings and managing internal and external stakeholders; and
§ Provide executive support to the Department Head, and back-up other executive secretaries during leaves of absence;

Generic Administrative Support:
§ Handle incoming and outgoing correspondence, including emails, mail, and courier services;
§ Maintain and update filing systems, both electronic and physical, ensuring records are accurate and easily retrievable;
§ Assist in the preparation of reports, presentations, and other documents as required.
§ Monitor and order office supplies to ensure adequate stock levels;
§ Assist with document management, photocopying, scanning, and printing tasks as needed;
§ Provide any ad-hoc administrative support as required

Requirements:
• Diploma Holder or above, Degree holder preferred
• Good command of written and spoken English and Chinese
• Relevant solid experience in sizable organizations, experience in banking/ financial services will be an advantage
• Strong verbal and written communication skills in both English and Chinese
• Proficiency in Microsoft office applications

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