Team Assistant - Banking (Up to $30k/mth)

Job details:
Duration: 1 year renewable contract
Location: Central
Working hour: Mon - Fri, 0900 - 1800

Responsibilities:

Deliver efficient and high quality (i) external commitment assistance, (ii) project execution support and (iii) department administrative support.

1. External commitment assistance:
• Assist in preparation of day-to-day communications to internal and external stakeholders
• Support engagement and content preparation for meetings
• Provide clerical support including but not limited to filing communication records

2. Project execution support:
• Conduct desktop research and prepare presentation deck
• Support consolidation of data and compilation of reporting deck
• Provide logistic support to projects or events where required
• Coordinate meetings and conference calls including agendas and minutes where required

3. Office and administrative support
• Perform administration roles including ordering of stationery and equipment, liaison with internal and external stakeholders e.g. internal procurement team and external vendors
• Coordinate team activities, events, meetings
• Arrange on/ off-boarding of new joiners/ leavers
• Make business travel arrangements, liaise with travel agencies and service providers
• Arrange expenses reimbursement for team
• Support membership subscription/ renewal

Requirements:

• Degree holder
• Minimum 3 years’ administrative experience
• Experience in Event Management and Project Support
• Relevant solid experience in sizable organisations, experience in Banking industry/ financial services will be an advantage
• Strong verbal and written communication skills in both English and Chinese
• Strong interpersonal skills with ability to accommodate personal styles to different situations
• Proficiency in Microsoft office applications (Excel, PowerPoint)

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