Location: Kai Tak
Work hours: Mon to Fri, 0830 - 1745
1 year renewable contract
Major duties: -
- Perform central administrative support for the team in a professional manner, including managing fixed assets, coordinating the budget, procuring office supplies and stationery, handling telephone bills and miscellaneous items, and providing appropriate assistance to projects, workshops, events and parties
- Plan, organize and coordinate overseas travel arrangements including liaise with travel agents and hotels.
- Assist in organising internal and external meetings, conferences, events and functions as necessary.
- Undertake duties in full compliance with company policies such as issuing purchase orders and processing payments in SAP, and managing staff claims in coordination with Financial Control
- Work closely with colleagues and external counterparts, taking on administrative roles such as Group IT ITSA, Centre Admin User Group Representative and Leave Administrator.
- Maintain an effective and efficient filing system while properly handling sensitive and confidential information
- Back up the Secretary to the Group Development Director
- Perform any related duties as assigned by supervisor as needed
Requirements:-
- Diploma in Business Studies or equivalent, with at least 5 passes in HKCEE, including English (Syllabus B).
- A minimum of three years of relevant work experience.
- Proficient in both spoken and written Chinese and English.
- Skilled in using MS Office applications (i.e., Word, Excel, Power Apps, and PowerPoint).
- Strong administrative skills and organizational abilities; able to work independently and under pressure.
- Results-oriented, self-directed, and capable of managing multiple tasks and deadlines effectively.
- A pleasant, proactive, and mature character with strong interpersonal and communication skills, able to develop and maintain good relationships with internal and external parties
